AI Prompts for Automation

Ready-to-Use Prompts for Every Area

Copy, customize, and automate.

Identifying Automation Opportunities

Time Audit

Help me identify automation opportunities.

My typical day/week includes these recurring tasks:
[List tasks you do regularly]

For each task, help me assess:
1. How often it happens
2. How long it takes
3. Whether it can be automated
4. What tools might help
5. Priority for automation (impact vs. effort)

Process Mapping

Help me map this process for automation.

The process: [Name/description]

Currently I:
1. [First step]
2. [Second step]
3. [Continue listing steps]

Please help me:
1. Identify the trigger point
2. Find steps that can be automated
3. Suggest tools for each automated step
4. Design the ideal workflow
5. Note what should stay manual

Email Automation

Filter Strategy

Help me create an email filter strategy.

My email patterns:
- I get newsletters from: [sources]
- Notifications from: [apps/services]
- Important senders: [who]
- Current pain points: [what's overwhelming]

Please suggest:
1. Filters to create
2. Labels/folders structure
3. What to auto-archive
4. What to auto-prioritize
5. Time-saving tips

Email Response Templates

Create email response templates for me.

Common situations I respond to:
1. [Situation 1 - e.g., meeting requests]
2. [Situation 2 - e.g., information requests]
3. [Situation 3]

For each, create:
1. Template with placeholders
2. Guidance on customization
3. When to use vs. write fresh

Calendar Automation

Scheduling Setup

Help me set up my scheduling system.

My situation:
- Work hours: [hours]
- Time zone: [zone]
- Meeting types: [list them]
- Focus time needs: [hours/day]
- Energy patterns: [when you're sharpest]

Please recommend:
1. Scheduling windows
2. Buffer times
3. Focus time blocks
4. Meeting batching strategy
5. Tool settings

Task Automation

Task System Design

Help me design an automated task system.

My tools:
- Task manager: [app]
- Calendar: [app]
- Email: [provider]
- Other: [apps]

My challenges:
- Tasks slip through when: [situations]
- Current capture method: [how you do it now]

Please suggest:
1. Capture points needed
2. Automation for each
3. Tools/integrations
4. Frictionless workflow

File Organization

Organization System

Help me design a file organization system.

My situation:
- OS: [Mac/Windows]
- Cloud storage: [services]
- File types I work with: [list]
- Current biggest mess: [describe]

Please suggest:
1. Folder structure
2. Naming conventions
3. Automation rules
4. Tools to use
5. Migration plan

Writing Automation

Content Templates

Create templates for my regular writing tasks.

I regularly write:
1. [Document type 1 - frequency]
2. [Document type 2 - frequency]
3. [Document type 3 - frequency]

For each, please create:
1. Reusable template
2. Sections and structure
3. Prompts for filling in
4. Example completed version

Quick Drafts

Help me create quick drafts.

Situation: [What you need to write]
Recipient: [Who it's for]
Purpose: [What you want to accomplish]
Tone: [Professional, casual, etc.]
Key points: [What to include]

Please draft:
1. Version 1 (concise)
2. Version 2 (detailed)
3. Key phrases to use

Research Automation

Monitoring Setup

Help me set up information monitoring.

I need to track:
- Topics: [areas]
- Competitors: [companies]
- Industry: [field]
- Keywords: [terms]

Please suggest:
1. What to monitor
2. Tools for each
3. Frequency settings
4. Avoiding overwhelm
5. Organization system

Social Media Automation

Content Planning

Generate social media content plan.

My niche: [topic/industry]
Platforms: [which ones]
Posting frequency: [how often]
Content mix: [types of posts]
Goals: [what you want to achieve]

Please create:
1. Content themes for the month
2. Post ideas for each theme
3. Scheduling recommendations
4. Cross-platform adaptations
5. Engagement tactics

Finance Automation

Financial System

Help me automate my finances.

My situation:
- Monthly income: [amount]
- Main expenses: [categories]
- Financial goals: [list]
- Current tools: [what you use]
- Pain points: [problems]

Please suggest:
1. Bill payment automation
2. Savings automation setup
3. Investment automation
4. Expense tracking system
5. Review routine

Smart Home Automation

Routine Design

Help me design smart home routines.

My schedule:
- Wake time: [time]
- Leave home: [time]
- Return home: [time]
- Bedtime: [time]

My devices: [list them]
Platform: [Alexa/Google/Apple]

Please design:
1. Morning routine
2. Leaving home routine
3. Coming home routine
4. Bedtime routine
5. Weekend variations

Custom Workflows

Workflow Builder

Help me build this automation workflow.

Process to automate:
[Describe it]

Current steps:
1. [Step 1]
2. [Step 2]
3. [Continue]

Apps involved: [list them]
Platform: [Zapier/Make/etc.]

Please design:
1. Workflow diagram
2. Trigger setup
3. Each action step
4. Error handling
5. Testing approach

Save these prompts. Customize for your needs. Build your automated life.